3. THE ORGANISATION OF THE ASSOCIATION
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| 3.A. |
NAME AND ANNUAL MEETINGS
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| 3.1. |
The Association will be known as the International Aviation Handlers' Association and will be non-profit making governed by the laws and regulations of the country where it is incorporated. |
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| 3.2. |
The Association will hold a minimum of two general meetings per year (including the ordinary general meeting).
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| 3.B. |
THE BOARD OF THE ASSOCIATION |
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| 3.3. |
The members will elect the Board of the Association. |
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| 3.4. |
The Board will have a minimum of 7 and a maximum of 11 members including the chairman and the secretary-general. |
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| 3.5. |
The Board should be representative of the independent ground handling industry and will be made up of individuals elected in their own right and not representatives of specific member companies. Board Members to be nominated for the first time must be proposed by at least three member companies of IAHA and must have demonstrated a clear commitment and interest in the Association over the most recent two year period including attending the majority of General Meetings and preferably also attending regional and/or Working Groups as appropriate. The individual should have been employed in a senior management capacity in civil aviation for at least five years, of which at least two years should have been in a senior capacity with an IAHA member. |
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| 3.6. |
A group of financially linked ground handling companies can have only one Board member. |
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| 3.7. |
Board members will be elected for a two year term. |
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| 3.8. |
The Board will elect among its members a chairman and a secretary-general/treasurer. |
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| 3.9. |
In the event of the chairman or the secretary-general resigning or becoming unable to continue in office for any reason, a replacement will be elected by the Board at the next Board meeting. |
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| 3.10. |
The Board has specific powers to:
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Admit or discharge members |
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Nominate the chairman and the secretary-general from the elected Board Members |
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Appoint or suspend a Board Member by a two-thirds majority during the two year period between elections |
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Convene the Ordinary General Assembly and any other general meetings such as the Review Meeting |
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Set the annual membership fee for the following year |
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Approve affiliated membership |
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Establish Regional and Working groups |
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Approve all actions including letters sent and statements to be released to outside organisations or authorities by anyone on behalf of IAHA.
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Any of the above involving changes will be subject to advising all Board Members in writing at least two weeks before any Board Meeting and / or any decision being taken by the Chairman and the Secretary General if it is not reasonable to wait for the next Board meeting. |
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| 3.11. |
In order to have a quorum, a majority of the elected Board members shall be present at the Board meeting. |
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| 3.12. |
Admission and discharge of members require a majority vote at the Board meeting.
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| 3.C. |
THE ORDINARY GENERAL ASSEMBLY |
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| 3.13. |
At least once every year an ordinary general assembly has to take place. |
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| 3.14. |
A quorum of ten members (including proxies) must be present before any business can be transacted in an ordinary assembly, with one vote per member of the Association. |
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| 3.15. |
All decisions at the ordinary general assembly are taken by a majority of the votes present unless otherwise determined. For a change to the Memorandum of Association, a seventy-five percent majority of the votes is required. |
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| 3.16. |
Agenda of the ordinary general assembly shall include:
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Report on the status of the working groups |
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Election of the members of the Board when applicable. |
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Approval of the annual financial report
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Approval of the annual budget
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| 3.17. |
Members must be advised of an ordinary general assembly at least 30 days in advance with the agenda issued at least 14 days in advance. |
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| 3.18. |
Each member must be represented by its senior management.
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| 3.D. |
EXTRAORDINARY GENERAL ASSEMBLY |
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| 3.19. |
At the written request of a minimum of five current members an extraordinary general assembly can be called for. Said assembly to be organised within 30 days after receipt of the written request. |
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| 3.20. |
All conditions of the general assembly apply to the extraordinary general assembly. |
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